Stop Multitasking, Start Monotasking

Arrows by Juan Pablo Bravo from The Noun Project

Arrows by Juan Pablo Bravo from The Noun Project

Multitasking causes a greater decrease in IQ than smoking pot or losing a night’s sleep, found a recent study by the Institute of Psychiatry at the University of London. 

We need to stop overloading our systems with simultaneous inputs (fortunately, music doesn’t count) and revert to focusing on one thing at a time. Sandra Chapman, author of Make Your Brain Smarter: Increase Your Brain’s Creativity, Energy and Focus, shares three tips for monotasking:

Give your brain some down time. You will be more productive if, several times a day, you step away from mentally challenging tasks for three to five minutes. Get some fresh air, for example, or just look out the window. Taking a break will help make room for your next inspired idea because a halt in constant thinking slows the mind’s rhythms to allow more innovative “aha” moments.

Focus deeply, without distraction. Silence your phone, turn off your email and try to perform just one task at a time. Think it’s impossible to break away? Start with 15-minute intervals and work your way up to longer time periods. Giving your full attention to the project at hand will increase accuracy, innovation and speed.

Make a to-do list. Then identify your top two priorities for the day and make sure they are accomplished above all else. Giving the most important tasks your brain’s prime time will make you feel more productive. Or, as Boone Pickens said, “When you are hunting elephants, don’t get distracted chasing rabbits.”

Our best work deserves our full attention. Besides, most people can’t effectively multitask to begin with. 

Read Chapman’s full post on why monotasking is the way to go, over at Forbes.

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Open Thread: Do You Involve Customers In Your Creative Process?

Collaborative-Learning designed by Duke Innovation Co-Lab for the Noun Project

Collaborative-Learning designed by Duke Innovation Co-Lab for the Noun Project

That’s right. Clients don’t have to just be on the receiving end of our work. Patrick Hanlon at Inc. explores the ways that clients can become collaborators. He writes:

Today, consumers aren’t just your buyers, they can also be your collaborators. They can help you design, build, promote, and sometimes even distribute your products or services.

He pulls an example from the business world about working with customers at the onset:

First, collaborating with customers during the product innovation and design phase helps marketers understand real need states.  P&G, GE, Yum! brands, and others bring consumers into early stages of design and development.

Hanlon stopped short of really answering the question, so let’s discuss it ourselves. How can we collaborate with our clients to enhance our work and processes? How can we use them to gather invaluable feedback to make sure what we’re doing – whether it is building a product, developing a new service or executing new promotional ideas – is actually effective? How can we then turn clients into fierce ambassadors invested in our work, of which they feel ownership in?

Let us know in the comments what your experience is with customers as collaborators.

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When Is Something “Good Enough” to Ship?

Envelope by Ana María Lora Macias from The Noun Project

Envelope by Ana María Lora Macias from The Noun Project

No one really cares that you’re an overachiever. As creative professionals, we’re seldom satisfied with our output because it’s seldom perfect. But more often than not, good enough is perfect. Head of Creative & Design at HubSpot, Keith Frankel, shared a simple guide to recognizing when a deliverable can be considered “good enough.”

  1. It successfully solves the problem, addresses the need, or conveys the message intended.
  2. It is clearly and distinctly on brand.
  3. The quality of work is consistent with or above the level of previous work.
  4. It has been thoroughly yet objectively scrutinized by other qualified individuals.
  5. The final decision of preference had been left in the hands of the creator.

According to Ayelet Gneezy, Associate Professor at the University of California in San Diego’s Rady School of Management, “You really, really want to keep a promise, and anything beyond that is marginal, if anything…Don’t kill yourself trying to over deliver.”

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James Victore’s Tricks and Treats for Getting Motivated

If you’re struggling to feel motivated, using tricks or treats may be all you need to get the momentum going again. Illustrator James Victore swears by the unique approach to getting unstuck:

The first step of getting motivated: identify the type of motivation problem you’re having. Are you not motivated by the work itself (such as it doesn’t excite you) or are you lacking internal motivation (like a lack of energy because you didn’t sleep well last night)?

Once you know the type of motivation problem you’re having, you can motivate yourself with tricks like forcing yourself to work for one hour by using a stop watch, or promising a co-worker or peer that you’ll get something done in the next 30 minutes. Anything that can “trick” you into getting started on the work.

Alternatively, the treats approach is just that — a literal treat. If you make progress on (or finish) the work, reward yourself with something you’ve been wanting for a long time.

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Maximize Your Post-Conference Experience

Brainbox  designed by Simon Child for the Noun Project

Brainbox designed by Simon Child for the Noun Project

We’ve all been there. Attended an exhilarating conference, met fascinating people and left charged… Only to get back home, feeling overwhelmed, pulled quickly back into our day-to-day, to the point that we don’t follow-up or follow-through to maximize our conference experience.

On Linkedin Pulse, Nedko Nedkov offers strategies for acting on the learning that takes place at conferences. He suggests:

Before you leave the conference there’s two things you need to do. One, is schedule a 30 minutes meeting with your team for the very first day when you arrive back in the office. The second is schedule a one hour slot for yourself either on the very first day or the very next day when you get back.

During the team meeting, Nedkov suggests a conference debrief of what was learned and what’s to come, including any assignments. During your personal one-on-one, he suggests that you go through any conference notes and start identifying to-dos and what’s next.

The intentionality of sharing and considering what you learned and turning that knowledge into action can possibly make the difference between harnessing that electric energy that we feel after an awesome conference and feeling guilty that we did nothing.

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Avoid Failure with a Premortem

devils

Positive Feedback by Antonieta Gomez from The Noun Project

Projects fail all the time. Rather than wait for an ugly postmortem that often follows, why not try to help avert real failures before they happen by playing devil’s advocate.

In an interview with The McKinsey Quarterly, psychologist Gary Klein advocates for the use of what he calls a “premortem” in the planning phase, a concept he first introduced on HBR:

Before a project starts, we should say, “We’re looking in a crystal ball, and this project has failed; it’s a fiasco. Now, everybody, take two minutes and write down all the reasons why you think the project failed.”

By making it safe for resistors to voice their concerns during the planning phase, you can improve your project’s chance for success.

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Relevant: 5 Evidence-Based Ways to Optimize Your Teamwork

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The 4 Layers of Energy

thunder

Tony Schwartz of The Energy Project conducted what he calls The Energy Audit with 160 bank executives and discovered a series of startling things which further supported his theory that we’re all experiencing an under-recognized personal energy crisis:

Energy, after all, is the capacity to do work. In the face of relentlessly rising demand, fuelled by digital technology and the expectation of instant 24/7 responsiveness, employees around the world are increasingly burning down their energy reserves and depleting their capacity.

Tony urges us to think of our energy as divided into four layers:

Your physical energy – how healthy are you?
Your emotional energy – how happy are you?
Your mental energy – how well can you focus on something?
Your spiritual energy – why are you doing all of this? What is your purpose?

Building up all four of these elements for a greater capacity of physical energy will build the base for getting better at whatever it is you want to improve.

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